Last Updated: January 2025

1. Introduction

Codex Systems ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or engage with our Microsoft Store applications and enterprise cloud solutions.

2. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for our services
• Subscribe to our newsletter
• Fill out a contact form
• Download our applications from the Microsoft Store
• Engage with our customer support

Information Collected Automatically

When you access our website or use our services, we may automatically collect:

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, time spent, clicks)
• Cookies and similar tracking technologies
• Application performance and diagnostic data

3. How We Use Your Information

We use the collected information for various purposes:

• To provide, maintain, and improve our services
• To process your transactions and manage your account
• To send you technical notices, updates, and support messages
• To respond to your comments, questions, and customer service requests
• To monitor and analyze trends, usage, and activities
• To detect, prevent, and address technical issues and security threats
• To comply with legal obligations

4. Data Sharing and Disclosure

We may share your information in the following situations:

• Service Providers: With third-party vendors who perform services on our behalf (e.g., Microsoft Azure, cloud hosting providers)
• Business Transfers: In connection with any merger, sale of company assets, or acquisition
• Legal Requirements: When required by law or to protect our rights
• With Your Consent: When you have given us explicit permission

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including encryption, access controls, and secure data storage on Microsoft Azure infrastructure. However, no method of transmission over the Internet is 100% secure.

6. Your Data Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access to your personal data
• Rectification of inaccurate data
• Erasure of your personal data
• Restriction of processing
• Data portability
• Object to processing
• Withdraw consent at any time

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our website and store certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

8. Third-Party Services

Our website and services may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

9. Children's Privacy

Our services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

11. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

12. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

13. Contact Us

If you have any questions about this Privacy Policy, please contact us:

• Email: privacy@codex-systems-one.com
• Phone: +1 (808) 555-0111
• Address: 1234 Innovation Drive, Suite 500, Tech Park, Seattle, WA 98101